Purpose:
Is responsible for administering, monitoring, and maintaining the Housing Unit accounts receivable functions of the Mohawk Council of Kahnawà:ke.
Is responsible for managing the overdue accounts receivable and providing administrative support to the accounting department and is fully functional in all clerical and administrative positions within the accounting department.
Roles & Responsibilities
To administer, maintain, and monitor the Housing accounts receivable function.
- Creates, modifies, and monitors accounts for all housing programs receivable items.
- Records invoices into proper accounts for all housing programs.
- Updates customer profiles on a continuous basis to ensure accuracy.
- Verifies all housing payments received from the cashier clerk/receptionist and credits the proper customer account.
- Ensures invoices are accurately prepared and mailed within specified deadlines.
- Contacts clients and/or housing department representatives for information and clarification as required.
- Produces monthly reports within prescribed deadlines, ensuring that information is up to date and accurate.
- Prepares copies of housing invoices and distributes them as required.
- Responds to client inquiries.
- Maintains and oversees all water and sewer customer accounts, responds to inquiries, and ensures accurate tracking of accounts.
To manage overdue housing accounts receivable.
- Maintains and monitors a list of outstanding accounts.
- Reviews all outstanding accounts at the end of each month, prepares and sends out reminders and/or notices of arrears.
- Maintains an up-to-date filing system for invoices and billing information.
- Investigates and corrects inconsistencies.
- Liaises with housing representatives to ensure follow-up on delinquent accounts.
- Develops and maintains effective filing and archiving procedures for accounts receivable invoice files.
- Accurately records all billing and payment information on a timely basis.
- Reports any major discrepancies to the immediate supervisor.
To provide administrative support within the accounting department.
- Assists the accounting department by maintaining records in a manner that facilitates the work of the auditors.
- Acts as a resource and contact person for auditor queries to explain current accounting practices and procedures.
- Provides specified accounting reports for annual audit and retrieves invoices/supporting documentation for audit review.
- Processes detailed customer transaction reports.
- Prepares and files trial balance and monthly receivable reports for auditors.
- Assists other accounting department team members and contributes to the team effort.
- Performs review and verification of weekly accounts payable batch, approves weekly accounts payable cheque run for release.
To be fully functional in all accounting department clerical and administrative positions
- Develops a realistic training plan with timeframes in consultation with the immediate supervisor.
- Ensures time is set aside from regular work duties to actively pursue and provide training in other positions.
- Keeps up to date on any changes in other accounting department positions and ensures the capability to perform all tasks.
- Acts as a replacement for the cashier clerk once a week during the lunch hour rotation.
- Assumes responsibilities of other accounting department positions as required.
