Purpose:
The Kanien’kehá:ka Rights and Research Coordinator plays a key role in supporting the Mohawk Council of Kahnawà:ke’s efforts to assert and protect the collective rights and interests of the Kahnawa’kehró:non (The Mohawks of Kahnawà:ke). This role coordinates consultation-related activities, manages records, supports funding acquisition and reporting, and provides administrative leadership to the Consultation Committee. By ensuring the organization and efficiency of consultation files and processes, the coordinator helps safeguard Kahnawà:ke’s participation in projects subject to the Crown’s legal duty to consult and accommodate.
Roles & Responsibilities
Coordinates and takes meeting notes for all Consultation Committee meetings
- Organize all logistical aspects of Consultation Committee meetings, including scheduling, preparing agendas, circulating documents, arranging travel and refreshments, and confirming attendance.
- Serve as the lead for all minute and note-taking responsibilities during meetings, ensuring accurate, timely, and professional documentation.
- Finalize draft minutes or meeting notes in coordination with the Consultation Committee and obtain the necessary approvals.
- Distribute finalized minutes and related materials to all relevant parties in a timely manner.
- Maintain a structured follow-up system, tracking action items and assigned tasks from each meeting to ensure progress and accountability.
- Act as the primary administrative liaison between the Consultation Committee and internal/external stakeholders regarding scheduling, documentation, and meeting outcomes.
Records and file management
- Maintain and update both physical and digital files related to consultation files, ensuring clear categorization and accessibility.
- Ensure project management software is regularly updated with accurate timelines, responsibilities, and deliverables.
- Coordinate with Records Management and the OCC Office Manager to ensure all documentation is stored and managed in alignment with policy and archival requirements.
Funding and reporting support
- Identify and research potential funding opportunities relevant to consultation and rights-assertion initiatives.
- Support the application, negotiation, and agreement processes for external funding.
- Track expenses and support reporting of financial and programmatic deliverables in compliance with agreement requirements.
Administrative and strategic support
- Provide administrative support to the Consultation Committee and KRR leadership, ensuring consistency and professionalism.
- Uphold confidentiality and handle sensitive information with discretion.
- Contribute to the refinement and implementation of KRR administrative systems and consultation workflows.
