Purpose:
The Recruitment Specialist is responsible for sourcing quality candidates to meet the needs
of the organization. The incumbent will participate in the full recruitment lifecycle, from posting
and sourcing to selection, and collaborate with hiring managers and the HR department to
gain an understanding of the best-fit applicants for the organization.
Roles & Responsibilities
Facilitates and implements all phases of the recruitment process.
- Sourcing and reaching out to qualified candidates for current open roles.
- Serving as a go-between for candidates and hiring managers.
- Screen resumes and conduct initial phone interviews to assess candidate qualifications
and fit. - Coordinate, schedule, and participate in interviews with hiring managers and candidates.
- Conducts reference checks and processes criminal background screenings for selected
candidates. - Monitors and may oversee the coordination of assessments, tests, or physical
examination/drug testing. - Extends job offers and negotiates terms of employment with selected candidates.
- Collaborate with the HR team to ensure a smooth onboarding process for new hires.
- Provides support managing temp list, Professional Services Agreements, Summer
Student Employment Program, and other transitional programs. - Contributes to the continuous improvement of strategies and processes and assists with
other HR-related projects and initiatives as needed.
Carries out all recruitment-related administration.
- Employment application intake.
- Prepares correspondence, letters of offer, and employment contracts.
- Maintain accurate and up-to-date records of candidate information and recruitment activity
in the applicant tracking system. - Coordination of job postings and any related external advertising.
- Provides updates to stakeholders.
- Preparation of new hire files and paperwork, and completes onboarding processes to
ensure proper employee set up. - Sends the onboarding survey to new employees and ensures the data is compiled and
accessible to the Manager of Recruitment and Staffing. - Responds to general inquiries regarding job postings.
Maintains accurate records for the recruitment functions.
- Maintains the list of vacant positions for the organization, ensuring access is provided to
the Finance Manager for the budgeting process.Creates and manages new employee profiles in HRIS and electronic personnel files. - Creates new employee profile in HRIS and inputs employee details.
- Ensures accuracy of employee details when uploading to HRIS.
- Maintains and destroys recruitment and hiring files in accordance with the established
access, retention and destruction guidelines. - Initiates the creation of employees’ electronic personnel files.
