Purpose:
The Records Management Clerk is responsible for maintaining the integrity, organization, and security of the MCK records.
Roles & Responsibilities
Records Management
- Scan all paper documents to create digital versions for long-term storage and accessibility.
- Index and classify scanned records to ensure proper organization and easy retrieval.
- Upload digital records to the centralized Records Management repository in a timely and efficient manner.
- Transcribe audio cassettes, floppy disks, and CDs into readable digital formats, ensuring the accuracy and completeness of the transcription.
- Ensures strict adherence to security measures for handling sensitive or confidential information.
- Follows established protocols for document retention, destruction, and retrieval in accordance with company policies and legal requirements.
- Clearly labels and arranges boxes for storage with relevant details for future retrieval.
- Assists with and arranges for transfers of records to off-site storage and retrieval and arranges for confidential destruction of records according to retention schedules.
- Assist with assigned records management tasks and projects and provide administrative support to the Records Management team as needed.
Respond to search requests
- Utilize the ticket system to monitor search requests.
- Operates the records management system and responds to requests for documentation by searching within the software program, and/or manual records located in MCK Archives and at the off-site storage.
- Completes searches in a timely manner.
- Maintain accurate records of search requests, copies released, and files signed out, and obtain approval from the department as required.
- Collaborates with other departments to fulfill search requests and collect the necessary records.
- Determines day-to-day priorities following established deadlines.
Requirements: ALL REQUIRED DOCUMENTS MUST BE SUBMITTED BEFORE THE DEADLINE FOR YOUR APPLICATION TO BE CONSIDERED
- Letter of intent
- Resume
Applications: Please address your application to Dawn Stacey, Manager of Recruitment & Staffing. Forward your complete application via e-mail only to: Applications@mck.ca
Notes: All forms and requirements are listed on our website: kahnawake.com/jobs
- Please ensure complete applications are submitted as requested. Incomplete applications may not be considered.
- Only candidates selected for an interview will be contacted.
- Preference will be given to Indigenous candidates.
- When adding attachments please use PDF format. Any other formats may be blocked from our system.
